3 Steps to a More Efficient Office

3 Steps to a More Efficient Office

January 16, 2014 / by ReSource Pro Editorial Team

As the new year begins, it’s natural for any manager to think about the “big picture” of his or her office. Naturally, you want to make sure 2014 is even more successful than 2013. Yet once you’ve established your office, and found your ideal staff, how can you manage to cut down on your office budget?

One way to do so is by generating a greater return on each employee you staff. Improving productivity per employee accomplishes this, but it isn’t necessarily easy. However, if you can get your office running more efficiently, you’ll increase profitability in the new year – without having to make budget cuts.

1. Improve your technology
One way to get your business running more efficiently is by investing in better technology. New automated programs – such as cloud-based data drives, for example – can seem prohibitively expensive. Yet they can also greatly improve your employee’s day-to-day process. If they’re able to complete menial tasks faster than they could without the new technology, they will pay back your investment through their increased productivity. You have to spend money to make money. If you spend money on new, emerging technologies well suited to your business, you’re sure to be paid back with a more efficient office.

2. Investigate alternate staffing opportunities
There’s another way to decrease employee expense – by eliminating menial task work to align employees to their greatest level of contribution. Investigating whether there are companies you can work with to alleviate some of this workload is a good first step. Some outsourcing providers are capable of partnering with a business throughout its entire service process, thereby empowering the employees at the firm itself to focus more clearly on the assignments that demand their expertise. Such providers can be an investment that pays back exponentially: by freeing up firm employees to work on the most challenging tasks, you’ll find many of your office’s pain points solved in a much faster fashion.

3. Encourage more communication

A third way to increase efficiency at your office is simple – encourage your employees to communicate more often. It’s not uncommon for workers across an entire office to be glued to their computer screens all day by means of necessity. Yet when communication drops, many problems can occur – problems that could have been avoided had everyone in the office been on the same page. Consider holding company-wide meetings to lead by example, and then encourage employees to organize similar meetings within departments. A communicative office is an efficient office – and an efficient office is a profitable one.

About Resource Pro

ReSource Pro helps organizations align their operations to their business strategy. Our holistic approach brings together best practices around strategy, process, people, and analytics in order to supercharge your business performance.

Learn more